Team UOP Event request form

This form is only to be completed for pre-approved Team UOP events If you have not been contacted to confirm that your event has been approved, please contact Jordan (jordan.bradshaw@port.ac.uk) before completing this form.


This form is used to gather the specific details for your Team UOP event, including the information needed to plan, coordinate and promote the event. Please ensure that within this form you specify which one of the Team UOP approved charities you will be supporting.











Please provide as much detail as possible to enable us to understand your aims. 

Please suggest your ideal date, this may not be possible if facilities are not available or there are multiple events taking place at the same time.

Please provide a start and end time





Your event





Please include a time schedule, including the time of set-up, participant arrival, participant departure, and pack down finish times, equipment required, event layout and set up requirements.







Please provide a full address and a contact if possible.


















Payments and Safeguarding


For example for entry, donations or tickets.


What do you want people to see when they arrive on the online store page? The more detail, the better. Why should people pay for this?





This will be sent to customers upon purchase.



In order to ensure the safety of your attendees you should nominate a safeguarding contact that will be available at the event. This will be the person to go to should any welfare issues arise at the event. This would ideally be the welfare sec or VP on your committee. 




Photography and Videography

If you are wishing to photograph or video during the booking in question, it must first be approved by Sport and Recreation. Sport and Recreation are in no way responsible for the collection, storage and use of media collected during your booking. As the bookee, you are responsible for the collection of consent, and you should ensure the responsible collection of suitable individuals to photograph/video. You should also follow data protection guidelines to ensure you are acting ethically and responsibly. You should ensure you do not capture any individual, not involved with your booking, and in any other areas of our sports facilities, without prior consent. Depending on the nature of your photography and filming we may decline your request, so please complete the purpose section as fully as possible.